Instructions for Authors – Equine Veterinary Education

Equine Veterinary Education (EVE) is the official education journal of both the British Equine Veterinary Association (BEVA) and American Association of Equine Practitioners (AAEP). As such, it is circulated to over 10,000 equine veterinarians around the world. It is published monthly and is a subscription based journal.

EVE is an educational journal, and we aim to publish material of direct clinical relevance and interest to practising equine clinicians. The educational value of a submitted article is one of the most important criteria that we assess when deciding whether to accept it for publication. Articles do not necessarily need to contain original or novel information but we welcome submission of this material. The educational value of an article may relate to articles published with it (eg. a Case Report may not have direct educational value, but an associated Clinical Commentary or Satellite Article published alongside it will supply the relevant educational material).

Currently, the journal publishes the following types of articles: Editorials, Case Reports, Satellite Articles, Clinical Commentaries, Tutorial Articles, Refresher Articles, Original Articles, Letters, Clinical Quizzes and Book Reviews.

Papers submitted are peer reviewed by at least two referees and, if accepted for publication, the copyright becomes the property of EVJ Ltd. If abstracts only have been published full papers will be considered, but a copy of the abstract should accompany the submitted paper. If reference is made to papers cited as 'In Press', 2 copies should be provided. If material is used that has been published elsewhere or is given as a personal communication, it is the author's responsibility to obtain permission from the publisher and author. The Editor's decision is final.

Any direct or indirect commercial interest in any product under study held by any of the authors of a paper must be declared at the time of submission of the paper and will be brought to the attention of readers at the time of publication.

Manuscripts and communications on editorial matters should be sent to:

The Editor
Equine Veterinary Education
Mulberry House
31 Market Street
Fordham
Ely
Cambridgeshire
CB7 5LQ
UK

Tel: +44 (0)1638 720250
Fax: +44 (0)1638 721868
Email: viv@evj.co.uk

General Instructions

Disks

A disk, preferably compatible with Apple Macintosh, Word 5.0/6.0 or QuarkXpress format, is requested on submission of the paper and should be returned with the final revision. However, the journal also welcomes submission via email.

Format

All manuscripts, figures and tables should be submitted in triplicate (original and two copies) and also on disk (1 disk). If the manuscript is submitted via email it is not necessary to also send triplicate copies. Please save your document in Microsoft Word, formatted for Macintosh. Manuscripts should be typed in double spacing on A4 paper (single-sided) with margins of at least 2 cm. The first page should include the title, author(s) names, place of work, full postal address and contact details - telephone number, fax number and email address if possible - plus about 5 relevant keywords. All subsequent pages should be numbered.

All doses and measurements should be provided in metric (SI) units with '/kg bwt' added where appropriate. Specialised abbreviations must be explained. Spelling should conform to the Oxford English Dictionary, medical terminology to Dorlands Medical Dictionary and units, symbols and abbrevations should conform to the International System of Units defined by Baron, D.N. (Ed) (1994) 'Units, Symbols, and Abbrevations: A Guide for Medical and Scientific Editors and Authors, 5th edn.' Royal Society of Medicine Press, London.

Tables

Tables should be used to avoid lengthy descriptions of results and must be referred to in the text. They should be easy to understand and accompanied by explanatory captions.

Illustrations

Colour illustrations are welcome. Photographs, radiographs and photomicrographs should be presented as high quality prints or as originals. The 'top' should be indicated on the reverse side together with the figure number and the author's name. Photomicrographs must state magnification, preferably with a scale bar, and staining technique. Line drawings should be original diagrams on clean white paper or board. Symbols and lines should be standard and not drawn by hand. Any tables or illustrations which have been published previously should include a suitable acknowledgement to the original source. It is the author's responsibility to obtain permission for their reproduction.

Illustrations can also be provided digitally on CD-ROM or sent via email. They must be a minimum resolution of 300 dpi at an image size of 85 mm (width). Illustrations at a resolution of 72 dpi at this size are not acceptable. On submission, illustrations should be saved as jpeg files.

References

References in the text are given as the author(s) and year, i.e. (Evans 1961; Smith and Jones 1990) or Evans (1961). Papers with more than 2 authors are cited as et al. i.e Jones et al. (1989). References in the text within the same parentheses are given in chronological order. The list of references should be alphabetical; references by the same first author and published in the same year should be labelled a, b, c etc within the text (e.g. Smith 1992a) and listed sequentially in the reference list.

The format in the reference list is as follows: author(s) name(s) and initials, year of publication in parentheses, full title of article, journal title as abbreviated in the World List of Scientific Periodicals, volume number and page numbers:
e.g. Foster, B.W., Codd, J. and Smith, R. (1992) Effect of stress on ulcers in foals. Equine vet. J. 35, 43-52.

References to book articles should be set out as follows: author(s) name(s) and initials, year of publication in parentheses, title of chapter or article, full title of book, edition, name(s) of editor(s) if relevant, publisher, place of publication and page numbers:
e.g. Robin, C. (1991) Calcium in plants eaten by horses. In: Dietary Calcium, 2nd edn., Ed: J. Chalk, Blackwells Scientific, London. pp 195-201.

Proofs

The corresponding author will receive proofs prior to publication. These should be read and returned with corrections immediately. These will be sent as a PDF and should be read and returned with corrections immediately. Major alterations will be accepted only at the author's expense.

Reprints

A reprint order form will accompany the proofs and should be completed and returned with them, whether or not reprints are required. Ordering of reprints after you have returned the proofs will incur considerable expense which would have to be borne by the author(s).

Editorials

These are often written by the Editors or members of the Editorial Board. However, guest editorials are always welcome. They can relate to the content of the issue, providing a useful means of introducing, and generating interest in, specific subjects. They may also be independent of other content and they give an opportunity to express opinions on any matters of interest to the veterinary profession. Editorials should be approximately 1000 words and may include a limited number of references. All EVE editorials are signed.

Case Reports

Case Reports are published when they are considered to be of educational value. Single or multiple cases are acceptable. They should be presented clearly, with events recorded in chronological order or under headings where appropriate: Introduction, Case history, Clinical findings, Diagnosis, Treatment, Outcome, Post mortem findings (where applicable) and Discussion. The use of sub-headings to separate areas of information is encouraged. A brief summary should be included at the beginning of the article before the introduction. Figures and tables should be used, if necessary, to complement rather than duplicate the text. The recommended length is 2000 words, although this is dependent upon the nature of the report.

Clinical Commentaries

The purpose of Clinical Commentaries is to expand on particular aspects of specific Case Reports. Clinical Commentaries provide expert opinion written by a colleague with a special interest and knowledge of the subject. Freedom of expression on any aspect of the Case Report is encouraged.
The commentaries are 500–2000 words in length and may contain figures and illustrations where appropriate.

Satellite Articles

Satellite Articles provide background information on specific aspects of the Case Report, e.g. pathology, pharmacology, neurology. They are often reviews of the subject, similar to Tutorial Articles, but focused on the subject of the accompanying Case Report.
The length of these articles depends upon the range of the subject, but 3000 words is recommended. A brief summary should be included at the beginning of the article.

Original Articles

Original Articles have a high scientific content and contain original work. They may include, for example analyses of date from case series or results of clinical research studies. Papers submitted and accepted for publication in this category are eligible for the Richard Hartley Clinical Prize, previously only awarded to papers submitted to Equine Veterinary Journal (EVJ).
Articles should be no more than 4000 words in length including references and tables and should include illustrations. A brief summary should be included at the beginning of the article.

Tutorial Articles

Tutorial Articles provide a comprehensive review of a subject, incorporating aetiology, pathology, diagnosis, clinical aids, therapy and/or prognosis as appropriate. These articles summarise the current knowledge relating to the subject and, in some cases, discuss means of improving understanding. Occasionally, a series of articles relating to a single topic will appear in the same or consecutive issues. Individual articles can be up to 4000 words long and a full reference list should be supplied. A brief summary should be included at the beginning of the article.

Refresher Articles

Refresher Articles provide an 'update' on subjects which are encountered commonly by practitioners. They can be largely pictorial and serve as a reminder of available techniques or a description of modifications. Alternatively, they may provide a quick summary of a clinical condition, treatment or technique. A brief summary should be included at the beginning of the article.

Evidence-based clinical questions

These should be 800–1000 words and address a clinically relevant question, evaluating it from an evidence-based viewpoint.

Correspondence

The Editors welcome correspondence on any subject. If a letter relates to an article published in a previous issue, it is usual for a copy to be sent to the author(s) of that article who will be given a chance to respond.